Seat leasing or incubation is the act of renting/leasing office space. In the business process outsourcing (BPO) world, these services are used by a variety of different business industries at different stages of their company’s life. Start-up companies who are looking for a cheaper alternative to buying or building their own infrastructure avail of this service in order to grow while keeping their costs low. Already established companies also use seat leasing services while they are growing or expanding.

What’s Included

When you sign up for seat leasing, the company that you sign with will provide you and your staff with a location and PCs. What comes with the computers will vary from company to company so make sure to ask. PC set-ups come with the basics, such as a monitor, a keyboard, and a mouse. You may find some companies that offer external peripherals with your seat lease package, this may include a second monitor, a headset, a webcam, etc.

How It Works

The usual steps to start leasing space are quite simple. Generally, it goes like this:

  1. You tell the seat leasing company of choice how many workstations you’ll need
  2. You also set and confirm a start date for your staff
  3. You read and sign the agreement then finalize the payment method

Seat leasing is supposed to alleviate some of the stress that comes with owning a business, so the process to start seat leasing should be as painless as possible. 

Do take note that you will still be in charge of the administrative, IT, training, and in most cases recruitment of your staff. Seat leasing gets you just that, seats.

Types Of Seat Leasing

There are a few different variations of seat leasing. While they all share the concept of leasing space and workstations, there are little variations that affect their cost and implementation.

  • Warm Seat Leasing – while this may still be under the name seat leasing, it is more akin to remote staffing or outsourcing. Under this model you lease seats but the company you’re partnering with will also recruit for you. You still have full control over administrative and operational aspects.
  • Cold Seat Leasing – also known as seat leasing or incubation, this is the most common form of seat leasing. Under this model you lease seats while you handle the recruitment, administration, and operational aspects of your staff.
  • Co-working Seat Leasing – this version is essentially like cold seat leasing or incubation model with the major difference being you share the workstations. This option has the most competitive price among all the seat leasing options.

Make sure to inquire about what seat leasing offers companies have. Depending on the company, they may have different terms or different pricings depending on certain factors.

Wrapping It Up

Whether you’re on a budget, need a temporary place of operations, or just don’t want to invest in your own permanent infrastructure, there is a seat leasing plan out there for you. All the perks of an already built infrastructure while you get full control of your staff. If managing HR and IT isn’t something you’d like to do, and you’d rather focus on the operational side of things, maybe a remote staffing or outsourcing model would work better for you and your company.